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Joo R, Sánchez-Tapia A, Mortara S, Bellini Saibene Y, Turner H, Hug Peter D, Morandeira NS, Bannert M, Almazrouq B, Hare E, Ación L, Narváez-Gómez JP, Alfaro Córdoba M, Marini F, Giordano R, Canelón S, Ebou A, Upadhya AR, Chávez J, Ravi J. Ten simple rules to host an inclusive conference. PLoS Comput Biol 2022; 18:e1010164. [PMID: 35862309 PMCID: PMC9302732 DOI: 10.1371/journal.pcbi.1010164] [Citation(s) in RCA: 5] [Impact Index Per Article: 2.5] [Reference Citation Analysis] [Abstract] [MESH Headings] [Grants] [Track Full Text] [Download PDF] [Figures] [Journal Information] [Subscribe] [Scholar Register] [Indexed: 11/18/2022] Open
Abstract
Conferences are spaces to meet and network within and across academic and technical fields, learn about new advances, and share our work. They can help define career paths and create long-lasting collaborations and opportunities. However, these opportunities are not equal for all. This article introduces 10 simple rules to host an inclusive conference based on the authors’ recent experience organizing the 2021 edition of the useR! statistical computing conference, which attracted a broad range of participants from academia, industry, government, and the nonprofit sector. Coming from different backgrounds, career stages, and even continents, we embraced the challenge of organizing a high-quality virtual conference in the context of the Coronavirus Disease 2019 (COVID-19) pandemic and making it a kind, inclusive, and accessible experience for as many people as possible. The rules result from our lessons learned before, during, and after the organization of the conference. They have been written mainly for potential organizers and selection committees of conferences and contain multiple practical tips to help a variety of events become more accessible and inclusive. We see this as a starting point for conversations and efforts towards building more inclusive conferences across the world. * Translated versions of the English abstract and the list of rules are available in 10 languages in S1 Text: Arabic, French, German, Italian, Japanese, Korean, Portuguese, Spanish, Tamil, and Thai.
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Affiliation(s)
- Rocío Joo
- Global Fishing Watch, Washington, District of Columbia, United States of America
- * E-mail: (RJ); (JR)
| | - Andrea Sánchez-Tapia
- Instituto de Pesquisas Jardim Botânico do Rio de Janeiro, Rio de Janeiro, Brazil
| | - Sara Mortara
- International Institute for Sustainability, Rio de Janeiro, Brazil
| | - Yanina Bellini Saibene
- rOpenSci, Berkeley, CA, United States of America; Universidad Nacional Guillermo Brown, Buenos Aires, Argentina; Instituto Nacional de Tecnología Agropecuaria, Anguil, La Pampa, Argentina; R-Ladies, California, United States of America
- MetaDocencia, Ciudad Autónoma de Buenos Aires, Argentina
| | - Heather Turner
- Department of Statistics, University of Warwick, Coventry, United Kingdom
- The R Foundation for Statistical Computing, Vienna, Austria
| | - Dorothea Hug Peter
- Mountain Hydrology and Mass Movements, Swiss Federal Institute for Forest, Snow and Landscape Research WSL, Birmensdorf, Switzerland
| | - Natalia Soledad Morandeira
- Instituto de Investigación e Ingeniería Ambiental, Universidad Nacional de San Martín—Consejo Nacional de Investigaciones Científicas y Técnicas, General San Martín, Buenos Aires, Argentina
| | - Matt Bannert
- KOF Swiss Economic Institute, ETH Zurich, Zurich, Switzerland
| | - Batool Almazrouq
- Institute of Systems, Molecular and Integrative Biology, University of Liverpool, Liverpool, United Kingdom
- King Abdullah International Medical Research Center, Riyadh, Saudi Arabia
| | - Elizabeth Hare
- Dog Genetics LLC, Astoria, New York, United States of America
| | - Laura Ación
- MetaDocencia, Ciudad Autónoma de Buenos Aires, Argentina
- Instituto de Cálculo, Facultad de Ciencias Exactas y Naturales, Universidad de Buenos Aires—Consejo Nacional de Investigaciones Científicas y Técnicas, Ciudad Autónoma de Buenos Aires, Argentina
| | - Juan Pablo Narváez-Gómez
- Departamento de Botânica, Instituto de Biociências, Universidade de São Paulo, São Paulo, Brazil
| | - Marcela Alfaro Córdoba
- Department of Statistics, University of California, Santa Cruz, California, United States of America
| | - Federico Marini
- Institute of Medical Biostatistics, Epidemiology and Informatics (IMBEI), University Medical Center Mainz, Mainz, Germany
| | - Rita Giordano
- Royal Society of Chemistry, Thomas Graham House (290), Science Park, Milton Road, Cambridge, United Kingdom
| | - Silvia Canelón
- Department of Biostatistics, Epidemiology & Informatics, University of Pennsylvania, Philadelphia, Pennsylvania, United States of America
| | - Anicet Ebou
- Bioinformatics Team, Département de Formation et de Recherche Agriculture et Ressources Animales, Institut National Polytechnique Félix Houphouët-Boigny, Yamoussoukro, Côte d’Ivoire
| | | | - Joselyn Chávez
- Departamento de Microbiología Molecular, Instituto de Biotecnología UNAM, Cuernavaca, Morelos, Mexico
| | - Janani Ravi
- Departments of Pathobiology and Diagnostic Investigation, Microbiology and Molecular Genetics, Michigan State University, East Lansing, Michigan, United States of America
- * E-mail: (RJ); (JR)
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