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Kraus EM, Scott KA, Zucker R, Heisey-Grove D, King RJ, Carton TW, Daley MF, Deakyne Davies SJ, Block JP, Haemer M, Goodman AB, Garrett N, Davidson AJ. A Governance Framework to Integrate Longitudinal Clinical and Community Data in a Distributed Data Network: The Childhood Obesity Data Initiative. JOURNAL OF PUBLIC HEALTH MANAGEMENT AND PRACTICE 2022; 28:E421-E429. [PMID: 34446639 PMCID: PMC8781231 DOI: 10.1097/phh.0000000000001408] [Citation(s) in RCA: 1] [Impact Index Per Article: 0.5] [Reference Citation Analysis] [Abstract] [Key Words] [MESH Headings] [Grants] [Track Full Text] [Download PDF] [Figures] [Journal Information] [Subscribe] [Scholar Register] [Indexed: 11/26/2022]
Abstract
CONTEXT Integrating longitudinal data from community-based organizations (eg, physical activity programs) with electronic health record information can improve capacity for childhood obesity research. OBJECTIVE A governance framework that protects individual privacy, accommodates organizational data stewardship requirements, and complies with laws and regulations was developed and implemented to support the harmonization of data from disparate clinical and community information systems. PARTICIPANTS AND SETTING Through the Childhood Obesity Data Initiative (CODI), 5 Colorado-based organizations collaborated to expand an existing distributed health data network (DHDN) to include community-generated data and assemble longitudinal patient records for research. DESIGN A governance work group expanded an existing DHDN governance infrastructure with CODI-specific data use and exchange policies and procedures that were codified in a governance plan and a delegated-authority, multiparty, reciprocal agreement. RESULTS A CODI governance work group met from January 2019 to March 2020 to conceive an approach, develop documentation, and coordinate activities. Governance requirements were synthesized from the CODI use case, and a customized governance approach was constructed to address governance gaps in record linkage, a procedure to request data, and harmonizing community and clinical data. A Master Sharing and Use Agreement (MSUA) and Memorandum of Understanding were drafted and executed to support creation of linked longitudinal records of clinical- and community-derived childhood obesity data. Furthermore, a multiparty infrastructure protocol was approved by the local institutional review board (IRB) to expedite future CODI research by simplifying IRB research applications. CONCLUSION CODI implemented a clinical-community governance strategy that built trust between organizations and allowed efficient data exchange within a DHDN. A thorough discovery process allowed CODI stakeholders to assess governance capacity and reveal regulatory and organizational obstacles so that the governance infrastructure could effectively leverage existing knowledge and address challenges. The MSUA and complementary governance documents can inform similar efforts.
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Affiliation(s)
- Emily M. Kraus
- Obesity Prevention and Control Branch, Division of Nutrition, Physical Activity, and Obesity, National Center for Chronic Disease Prevention and Health Promotion (Drs King, Kraus, and Goodman), and Center for Surveillance Epidemiology and Laboratory Services (Ms Garrett), Centers for Disease Control and Prevention, Atlanta, Georgia; Public Health Informatics Institute, Decatur, Georgia (Dr Kraus); Denver Public Health, Denver, Colorado (Drs Davidson and Scott); Departments of Epidemiology (Dr Scott) and Biostatistics and Informatics (Dr Davidson), Colorado School of Public Health, Aurora, Colorado; Adult & Child Consortium for Health Outcomes Research & Delivery Science (Ms Zucker), and Department of Pediatrics, Section of Nutrition (Dr Haemer), University of Colorado Anschutz Medical Campus, Aurora, Colorado; Health Technical Center, The MITRE Corporation, McLean, Virginia (Dr Heisey-Grove); Institute for Health Research, Kaiser Permanente Colorado, Aurora, Colorado (Dr Daley); Department of Population Medicine, Harvard Medical School/Harvard Pilgrim Health Care Institute, Boston, Massachusetts (Dr Block); Louisiana Public Health Institute, New Orleans, Louisiana (Dr Carton); United States Public Health Service, Washington, District of Columbia (Dr Goodman); Research Informatics & Advanced Analytics, Analytics Resource Center, and Children's Hospital Colorado, Aurora, Colorado (Ms Deakyne Davies)
| | - Kenneth A. Scott
- Obesity Prevention and Control Branch, Division of Nutrition, Physical Activity, and Obesity, National Center for Chronic Disease Prevention and Health Promotion (Drs King, Kraus, and Goodman), and Center for Surveillance Epidemiology and Laboratory Services (Ms Garrett), Centers for Disease Control and Prevention, Atlanta, Georgia; Public Health Informatics Institute, Decatur, Georgia (Dr Kraus); Denver Public Health, Denver, Colorado (Drs Davidson and Scott); Departments of Epidemiology (Dr Scott) and Biostatistics and Informatics (Dr Davidson), Colorado School of Public Health, Aurora, Colorado; Adult & Child Consortium for Health Outcomes Research & Delivery Science (Ms Zucker), and Department of Pediatrics, Section of Nutrition (Dr Haemer), University of Colorado Anschutz Medical Campus, Aurora, Colorado; Health Technical Center, The MITRE Corporation, McLean, Virginia (Dr Heisey-Grove); Institute for Health Research, Kaiser Permanente Colorado, Aurora, Colorado (Dr Daley); Department of Population Medicine, Harvard Medical School/Harvard Pilgrim Health Care Institute, Boston, Massachusetts (Dr Block); Louisiana Public Health Institute, New Orleans, Louisiana (Dr Carton); United States Public Health Service, Washington, District of Columbia (Dr Goodman); Research Informatics & Advanced Analytics, Analytics Resource Center, and Children's Hospital Colorado, Aurora, Colorado (Ms Deakyne Davies)
| | - Rachel Zucker
- Obesity Prevention and Control Branch, Division of Nutrition, Physical Activity, and Obesity, National Center for Chronic Disease Prevention and Health Promotion (Drs King, Kraus, and Goodman), and Center for Surveillance Epidemiology and Laboratory Services (Ms Garrett), Centers for Disease Control and Prevention, Atlanta, Georgia; Public Health Informatics Institute, Decatur, Georgia (Dr Kraus); Denver Public Health, Denver, Colorado (Drs Davidson and Scott); Departments of Epidemiology (Dr Scott) and Biostatistics and Informatics (Dr Davidson), Colorado School of Public Health, Aurora, Colorado; Adult & Child Consortium for Health Outcomes Research & Delivery Science (Ms Zucker), and Department of Pediatrics, Section of Nutrition (Dr Haemer), University of Colorado Anschutz Medical Campus, Aurora, Colorado; Health Technical Center, The MITRE Corporation, McLean, Virginia (Dr Heisey-Grove); Institute for Health Research, Kaiser Permanente Colorado, Aurora, Colorado (Dr Daley); Department of Population Medicine, Harvard Medical School/Harvard Pilgrim Health Care Institute, Boston, Massachusetts (Dr Block); Louisiana Public Health Institute, New Orleans, Louisiana (Dr Carton); United States Public Health Service, Washington, District of Columbia (Dr Goodman); Research Informatics & Advanced Analytics, Analytics Resource Center, and Children's Hospital Colorado, Aurora, Colorado (Ms Deakyne Davies)
| | - Dawn Heisey-Grove
- Obesity Prevention and Control Branch, Division of Nutrition, Physical Activity, and Obesity, National Center for Chronic Disease Prevention and Health Promotion (Drs King, Kraus, and Goodman), and Center for Surveillance Epidemiology and Laboratory Services (Ms Garrett), Centers for Disease Control and Prevention, Atlanta, Georgia; Public Health Informatics Institute, Decatur, Georgia (Dr Kraus); Denver Public Health, Denver, Colorado (Drs Davidson and Scott); Departments of Epidemiology (Dr Scott) and Biostatistics and Informatics (Dr Davidson), Colorado School of Public Health, Aurora, Colorado; Adult & Child Consortium for Health Outcomes Research & Delivery Science (Ms Zucker), and Department of Pediatrics, Section of Nutrition (Dr Haemer), University of Colorado Anschutz Medical Campus, Aurora, Colorado; Health Technical Center, The MITRE Corporation, McLean, Virginia (Dr Heisey-Grove); Institute for Health Research, Kaiser Permanente Colorado, Aurora, Colorado (Dr Daley); Department of Population Medicine, Harvard Medical School/Harvard Pilgrim Health Care Institute, Boston, Massachusetts (Dr Block); Louisiana Public Health Institute, New Orleans, Louisiana (Dr Carton); United States Public Health Service, Washington, District of Columbia (Dr Goodman); Research Informatics & Advanced Analytics, Analytics Resource Center, and Children's Hospital Colorado, Aurora, Colorado (Ms Deakyne Davies)
| | - Raymond J. King
- Obesity Prevention and Control Branch, Division of Nutrition, Physical Activity, and Obesity, National Center for Chronic Disease Prevention and Health Promotion (Drs King, Kraus, and Goodman), and Center for Surveillance Epidemiology and Laboratory Services (Ms Garrett), Centers for Disease Control and Prevention, Atlanta, Georgia; Public Health Informatics Institute, Decatur, Georgia (Dr Kraus); Denver Public Health, Denver, Colorado (Drs Davidson and Scott); Departments of Epidemiology (Dr Scott) and Biostatistics and Informatics (Dr Davidson), Colorado School of Public Health, Aurora, Colorado; Adult & Child Consortium for Health Outcomes Research & Delivery Science (Ms Zucker), and Department of Pediatrics, Section of Nutrition (Dr Haemer), University of Colorado Anschutz Medical Campus, Aurora, Colorado; Health Technical Center, The MITRE Corporation, McLean, Virginia (Dr Heisey-Grove); Institute for Health Research, Kaiser Permanente Colorado, Aurora, Colorado (Dr Daley); Department of Population Medicine, Harvard Medical School/Harvard Pilgrim Health Care Institute, Boston, Massachusetts (Dr Block); Louisiana Public Health Institute, New Orleans, Louisiana (Dr Carton); United States Public Health Service, Washington, District of Columbia (Dr Goodman); Research Informatics & Advanced Analytics, Analytics Resource Center, and Children's Hospital Colorado, Aurora, Colorado (Ms Deakyne Davies)
| | - Thomas W. Carton
- Obesity Prevention and Control Branch, Division of Nutrition, Physical Activity, and Obesity, National Center for Chronic Disease Prevention and Health Promotion (Drs King, Kraus, and Goodman), and Center for Surveillance Epidemiology and Laboratory Services (Ms Garrett), Centers for Disease Control and Prevention, Atlanta, Georgia; Public Health Informatics Institute, Decatur, Georgia (Dr Kraus); Denver Public Health, Denver, Colorado (Drs Davidson and Scott); Departments of Epidemiology (Dr Scott) and Biostatistics and Informatics (Dr Davidson), Colorado School of Public Health, Aurora, Colorado; Adult & Child Consortium for Health Outcomes Research & Delivery Science (Ms Zucker), and Department of Pediatrics, Section of Nutrition (Dr Haemer), University of Colorado Anschutz Medical Campus, Aurora, Colorado; Health Technical Center, The MITRE Corporation, McLean, Virginia (Dr Heisey-Grove); Institute for Health Research, Kaiser Permanente Colorado, Aurora, Colorado (Dr Daley); Department of Population Medicine, Harvard Medical School/Harvard Pilgrim Health Care Institute, Boston, Massachusetts (Dr Block); Louisiana Public Health Institute, New Orleans, Louisiana (Dr Carton); United States Public Health Service, Washington, District of Columbia (Dr Goodman); Research Informatics & Advanced Analytics, Analytics Resource Center, and Children's Hospital Colorado, Aurora, Colorado (Ms Deakyne Davies)
| | - Matthew F. Daley
- Obesity Prevention and Control Branch, Division of Nutrition, Physical Activity, and Obesity, National Center for Chronic Disease Prevention and Health Promotion (Drs King, Kraus, and Goodman), and Center for Surveillance Epidemiology and Laboratory Services (Ms Garrett), Centers for Disease Control and Prevention, Atlanta, Georgia; Public Health Informatics Institute, Decatur, Georgia (Dr Kraus); Denver Public Health, Denver, Colorado (Drs Davidson and Scott); Departments of Epidemiology (Dr Scott) and Biostatistics and Informatics (Dr Davidson), Colorado School of Public Health, Aurora, Colorado; Adult & Child Consortium for Health Outcomes Research & Delivery Science (Ms Zucker), and Department of Pediatrics, Section of Nutrition (Dr Haemer), University of Colorado Anschutz Medical Campus, Aurora, Colorado; Health Technical Center, The MITRE Corporation, McLean, Virginia (Dr Heisey-Grove); Institute for Health Research, Kaiser Permanente Colorado, Aurora, Colorado (Dr Daley); Department of Population Medicine, Harvard Medical School/Harvard Pilgrim Health Care Institute, Boston, Massachusetts (Dr Block); Louisiana Public Health Institute, New Orleans, Louisiana (Dr Carton); United States Public Health Service, Washington, District of Columbia (Dr Goodman); Research Informatics & Advanced Analytics, Analytics Resource Center, and Children's Hospital Colorado, Aurora, Colorado (Ms Deakyne Davies)
| | - Sara J. Deakyne Davies
- Obesity Prevention and Control Branch, Division of Nutrition, Physical Activity, and Obesity, National Center for Chronic Disease Prevention and Health Promotion (Drs King, Kraus, and Goodman), and Center for Surveillance Epidemiology and Laboratory Services (Ms Garrett), Centers for Disease Control and Prevention, Atlanta, Georgia; Public Health Informatics Institute, Decatur, Georgia (Dr Kraus); Denver Public Health, Denver, Colorado (Drs Davidson and Scott); Departments of Epidemiology (Dr Scott) and Biostatistics and Informatics (Dr Davidson), Colorado School of Public Health, Aurora, Colorado; Adult & Child Consortium for Health Outcomes Research & Delivery Science (Ms Zucker), and Department of Pediatrics, Section of Nutrition (Dr Haemer), University of Colorado Anschutz Medical Campus, Aurora, Colorado; Health Technical Center, The MITRE Corporation, McLean, Virginia (Dr Heisey-Grove); Institute for Health Research, Kaiser Permanente Colorado, Aurora, Colorado (Dr Daley); Department of Population Medicine, Harvard Medical School/Harvard Pilgrim Health Care Institute, Boston, Massachusetts (Dr Block); Louisiana Public Health Institute, New Orleans, Louisiana (Dr Carton); United States Public Health Service, Washington, District of Columbia (Dr Goodman); Research Informatics & Advanced Analytics, Analytics Resource Center, and Children's Hospital Colorado, Aurora, Colorado (Ms Deakyne Davies)
| | - Jason P. Block
- Obesity Prevention and Control Branch, Division of Nutrition, Physical Activity, and Obesity, National Center for Chronic Disease Prevention and Health Promotion (Drs King, Kraus, and Goodman), and Center for Surveillance Epidemiology and Laboratory Services (Ms Garrett), Centers for Disease Control and Prevention, Atlanta, Georgia; Public Health Informatics Institute, Decatur, Georgia (Dr Kraus); Denver Public Health, Denver, Colorado (Drs Davidson and Scott); Departments of Epidemiology (Dr Scott) and Biostatistics and Informatics (Dr Davidson), Colorado School of Public Health, Aurora, Colorado; Adult & Child Consortium for Health Outcomes Research & Delivery Science (Ms Zucker), and Department of Pediatrics, Section of Nutrition (Dr Haemer), University of Colorado Anschutz Medical Campus, Aurora, Colorado; Health Technical Center, The MITRE Corporation, McLean, Virginia (Dr Heisey-Grove); Institute for Health Research, Kaiser Permanente Colorado, Aurora, Colorado (Dr Daley); Department of Population Medicine, Harvard Medical School/Harvard Pilgrim Health Care Institute, Boston, Massachusetts (Dr Block); Louisiana Public Health Institute, New Orleans, Louisiana (Dr Carton); United States Public Health Service, Washington, District of Columbia (Dr Goodman); Research Informatics & Advanced Analytics, Analytics Resource Center, and Children's Hospital Colorado, Aurora, Colorado (Ms Deakyne Davies)
| | - Matthew Haemer
- Obesity Prevention and Control Branch, Division of Nutrition, Physical Activity, and Obesity, National Center for Chronic Disease Prevention and Health Promotion (Drs King, Kraus, and Goodman), and Center for Surveillance Epidemiology and Laboratory Services (Ms Garrett), Centers for Disease Control and Prevention, Atlanta, Georgia; Public Health Informatics Institute, Decatur, Georgia (Dr Kraus); Denver Public Health, Denver, Colorado (Drs Davidson and Scott); Departments of Epidemiology (Dr Scott) and Biostatistics and Informatics (Dr Davidson), Colorado School of Public Health, Aurora, Colorado; Adult & Child Consortium for Health Outcomes Research & Delivery Science (Ms Zucker), and Department of Pediatrics, Section of Nutrition (Dr Haemer), University of Colorado Anschutz Medical Campus, Aurora, Colorado; Health Technical Center, The MITRE Corporation, McLean, Virginia (Dr Heisey-Grove); Institute for Health Research, Kaiser Permanente Colorado, Aurora, Colorado (Dr Daley); Department of Population Medicine, Harvard Medical School/Harvard Pilgrim Health Care Institute, Boston, Massachusetts (Dr Block); Louisiana Public Health Institute, New Orleans, Louisiana (Dr Carton); United States Public Health Service, Washington, District of Columbia (Dr Goodman); Research Informatics & Advanced Analytics, Analytics Resource Center, and Children's Hospital Colorado, Aurora, Colorado (Ms Deakyne Davies)
| | - Alyson B. Goodman
- Obesity Prevention and Control Branch, Division of Nutrition, Physical Activity, and Obesity, National Center for Chronic Disease Prevention and Health Promotion (Drs King, Kraus, and Goodman), and Center for Surveillance Epidemiology and Laboratory Services (Ms Garrett), Centers for Disease Control and Prevention, Atlanta, Georgia; Public Health Informatics Institute, Decatur, Georgia (Dr Kraus); Denver Public Health, Denver, Colorado (Drs Davidson and Scott); Departments of Epidemiology (Dr Scott) and Biostatistics and Informatics (Dr Davidson), Colorado School of Public Health, Aurora, Colorado; Adult & Child Consortium for Health Outcomes Research & Delivery Science (Ms Zucker), and Department of Pediatrics, Section of Nutrition (Dr Haemer), University of Colorado Anschutz Medical Campus, Aurora, Colorado; Health Technical Center, The MITRE Corporation, McLean, Virginia (Dr Heisey-Grove); Institute for Health Research, Kaiser Permanente Colorado, Aurora, Colorado (Dr Daley); Department of Population Medicine, Harvard Medical School/Harvard Pilgrim Health Care Institute, Boston, Massachusetts (Dr Block); Louisiana Public Health Institute, New Orleans, Louisiana (Dr Carton); United States Public Health Service, Washington, District of Columbia (Dr Goodman); Research Informatics & Advanced Analytics, Analytics Resource Center, and Children's Hospital Colorado, Aurora, Colorado (Ms Deakyne Davies)
| | - Nedra Garrett
- Obesity Prevention and Control Branch, Division of Nutrition, Physical Activity, and Obesity, National Center for Chronic Disease Prevention and Health Promotion (Drs King, Kraus, and Goodman), and Center for Surveillance Epidemiology and Laboratory Services (Ms Garrett), Centers for Disease Control and Prevention, Atlanta, Georgia; Public Health Informatics Institute, Decatur, Georgia (Dr Kraus); Denver Public Health, Denver, Colorado (Drs Davidson and Scott); Departments of Epidemiology (Dr Scott) and Biostatistics and Informatics (Dr Davidson), Colorado School of Public Health, Aurora, Colorado; Adult & Child Consortium for Health Outcomes Research & Delivery Science (Ms Zucker), and Department of Pediatrics, Section of Nutrition (Dr Haemer), University of Colorado Anschutz Medical Campus, Aurora, Colorado; Health Technical Center, The MITRE Corporation, McLean, Virginia (Dr Heisey-Grove); Institute for Health Research, Kaiser Permanente Colorado, Aurora, Colorado (Dr Daley); Department of Population Medicine, Harvard Medical School/Harvard Pilgrim Health Care Institute, Boston, Massachusetts (Dr Block); Louisiana Public Health Institute, New Orleans, Louisiana (Dr Carton); United States Public Health Service, Washington, District of Columbia (Dr Goodman); Research Informatics & Advanced Analytics, Analytics Resource Center, and Children's Hospital Colorado, Aurora, Colorado (Ms Deakyne Davies)
| | - Arthur J. Davidson
- Obesity Prevention and Control Branch, Division of Nutrition, Physical Activity, and Obesity, National Center for Chronic Disease Prevention and Health Promotion (Drs King, Kraus, and Goodman), and Center for Surveillance Epidemiology and Laboratory Services (Ms Garrett), Centers for Disease Control and Prevention, Atlanta, Georgia; Public Health Informatics Institute, Decatur, Georgia (Dr Kraus); Denver Public Health, Denver, Colorado (Drs Davidson and Scott); Departments of Epidemiology (Dr Scott) and Biostatistics and Informatics (Dr Davidson), Colorado School of Public Health, Aurora, Colorado; Adult & Child Consortium for Health Outcomes Research & Delivery Science (Ms Zucker), and Department of Pediatrics, Section of Nutrition (Dr Haemer), University of Colorado Anschutz Medical Campus, Aurora, Colorado; Health Technical Center, The MITRE Corporation, McLean, Virginia (Dr Heisey-Grove); Institute for Health Research, Kaiser Permanente Colorado, Aurora, Colorado (Dr Daley); Department of Population Medicine, Harvard Medical School/Harvard Pilgrim Health Care Institute, Boston, Massachusetts (Dr Block); Louisiana Public Health Institute, New Orleans, Louisiana (Dr Carton); United States Public Health Service, Washington, District of Columbia (Dr Goodman); Research Informatics & Advanced Analytics, Analytics Resource Center, and Children's Hospital Colorado, Aurora, Colorado (Ms Deakyne Davies)
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